List of Chapters and Topics – AP, iExpenses, AME

Suppliers

Creating Suppliers and Supplier Addresses

Creating Supplier Sites

Setting up Supplier Site Accounting and Other TABs

Supplier Sites and Operating Units

Basic Payables Setups

Creating and Assigning Distribution Sets

Creating Payment Terms

Financial Options

Payables Options

Payables Invoices

Setting Profile Option for Batch Control

Entering Invoices

Invoice Validation Process

Holds and Releasing Holds

Accounting of Invoices

Invoice SLA Journal and GL Journal

Create Accounting Process and Journal Import

Detailed and Summary Journals

Debit and Credit Memos

Creation to Accounting Cycle for Debit Credit memos

Foreign Currency Invoices

Currency Exchange Rate Types

Entering Daily Currency Exchange Rates

Entering Foreign Currency Invoices

PO Matched Invoices

2 Way, 3 Way, 4 Way Matching Types

Creating a Purchase Order

Receiving Material

Receiving Transaction Processor

Entering and Matching a Payables Invoice to Purchase Order

Invoice Price Variance and Purchase Price Variance

Pre-payments

Pre-payment Invoice and Payment

Applying Pre-payment to Invoice

Pre-Payment Accounting Flow

Temporary and Permanent Pre-payments

Retention Invoices

What is Retention Money

Setup Retainage in Financial Options

Setup Suppliers for Retention Money

Setup Purchase Order Document Style with Retainage

Creating Complex PO with Retainage

Entering Invoices and Retention

Releasing Retention Money

Multi-Period Accounting

What is Multi-Period Accounting

Example

MPA Setups

Prepaid/Deferred Expense and Actual Expense

Creating Account Derivation Rule

Creating Distribution Set

Creating Custom SLAM

Creating Custom AAD

Creating Custom JLD

Accrual JLT and Recognition JLT

Configuring Multi-Period Accounting

MPA Transaction Flow

Entering MPA Payables Invoice

Basic Accounting for MPA Invoice

Recognition Accounting for MPA Invoice

Completion of MPA Accounting

Encumbrance

What is Encumbrance

Enabling and Setting up Encumbrance

Requisition Encumbrance

Purchase Order Encumbrance

Invoice Encumbrance

Requisition to Invoice – Inventory

Entering and Approving Requisition

Requisition Encumbrance

Auto-creating PO

Approving PO

PO Encumbrance

PO Receipt and Delivery

PO Encumbrance Reversal

AP Invoice-PO Matching

Invoice Encumbrance and Accounting

Requisition to Invoice – Asset/Exp

Entering and Approving Requisition

Requisition Encumbrance

Auto-creating PO

Approving PO

PO Encumbrance

PO Receipt and Delivery for Quantity Only

AP Invoice-PO Matching

PO Encumbrance Reversal

Invoice Encumbrance and Accounting

Banks Accounts

Creating a Bank and Branch

Creating a Bank Account

Bank Account Organization Access

Associating GL Accounts with Bank Account

Payment Setups

Payment Administrator

Creating Payment Formats

Creating Payment Methods

Creating Payment Process Profiles

Creating Payment Document Category

Creating Payment Documents

Payments

Paying an Invoice in Full

Quick Payments and Manual Payments

Payment Accounting

Automatic Payments Generation

Payment Manager

Payment generation for Check Payments

Creating Payment Process Profile

Submitting Payment Process Request

Printing Payments

Printing Payment Instruction Register

Finding Generated Payments

Payment Generation for Electronic Payments

Future Dated Payments

Bills Payable and Post dated Checks

Setting up Payment Methods for Future Dated Payments

Issuing a Bills Payable or Post Dated Check

Updating Matured Bills Payable

Accounting Cycle of Future Dated Payments

Payables Expense Reports

Setting up Payables Options for Expense Reports

Setting up Employees and Cost Centers

Creating Expense Report Templates

Entering an Expense Report

Receipt Requirement and Verifying Receipts

Importing Expense Reports as Invoices

Reimbursing the Expenses (Payment)

Withholding Tax Setups

Setting up Payables Options for Withholding Tax

Setting up Tax Authority

Defining a Special Calendar

Defining Withholding Tax Code

Verification of Withholding Tax Group

Setup Supplier for Withholding Tax

Withholding Tax Transaction Flow

Period Dependencies

Entering and Validating an Invoice

View Withholding Tax Distributions

Creating Accounting for Invoice

Payment of Invoice

Auto creation of Withholding Tax Invoice

Validation and Payment of Withholding Tax Invoice

Accounting of Withholding Tax Invoice

Recurring Invoices

Defining a Special Calendar

Defining a Recurring Invoice

Generating an Invoice from the Recurring Invoice

Creating Invoices for Subsequent Months

Interest Invoices

Setting up Interest Invoices in Payables Options

Setting up Supplier for Interest Invoices

Setting up Interest Rates

Perform Transaction Flow of Interest Invoice

View the Auto generated Interest Invoices

Multi-Org

Multi-Org Structure

Business Group

Legal Entity

Ledgers

Operating Units

Organizations

Configuring Payables OU from Scratch

Creating an Operating Unit

Setting up Payables Responsibility and User

Defining Profile Options

Perform Payables Operating Unit Setup Tasks

Test the Operating Unit by entering Transactions

Creating Business Groups

Understanding Business Groups

Setting up new Business Group

Partitioning and Sharing Data across Business Groups

Creating Operating Units/Orgs within Business Group

Setup 1099 Tax and Reporting

Understanding 1099 Tax and Reporting

1099 Withholding Tax Code and Group

Income Tax Types

Distribution Sets with ITT

Setting up Reportable Suppliers

Setting up Withholding Tax Behavior

1099 Transaction Flow

Entering Invoice on 1099 Suppliers

Income Tax Types on Invoice Lines and Distribution Lines

Making Payments for 1099 Invoices

1099 Reporting

1099 Withholding Tax Invoices

Update Income Tax Details Utility

Setting up Internet Expenses

Setting up Profile Options

Setting up Employees for iExpenses usage

Setting up Approvers and Signing Limits

Setting up iExpenses Auditor

Setting up iExpenses Administrator

Defining iExpenses Templates

Transaction Flow of Internet Expenses

Employee enters an Expense Report

Necessary Receipts are Submitted

Manager(s) Approve Expense Reports and Policy Violations

Auditor Check and Accepts/Rejects the Expense Report

Expense Reports are Converted to Invoices

Automatic Reimbursements are created for the Invoices

Setting up AME Roles

Setting up AME Administrator and Business Analyst

Setup AME (Approval Management Engine) Roles

Create AME Grants

Setting up AME

Seeded Attributes and Custom Attributes

Setting up Conditions

Setting up Action Types

Setting up Approver Groups

Setting up Approval Rules

Understanding AME Action Types

Supervisory Hierarchy

Absolute Job Level

Relative Job Level

Approval Groups

Approvals Transaction Flow

Entering a Payables Invoice

Initiating approval

Viewing Approvers

Approvers view the notifications

Approvers approve/reject Invoice or Ask for Information

Invoice Status changed to ‘Workflow Approved’ or ‘Rejected’

Approval Conditions

Using Ordinary Conditions

Using Exception Conditions

Approval Rules

Using List Creation Rules

Using List Creation Exception Rules

Using List Modification Rules

Using Substitution Rules

Test Workbench

Troubleshooting AME through Test Workbench

Getting the Transaction ID

Finding Applicable Environment and Rules

Finding How AME identified Approvers

Viewing Approval Process Stages

Approvals Administrator

Creating Transaction Types

Setting up Default Attributes

Modifying Setups of Existing Transaction Types

Misc Topics

Iinclude_All_Job_Level_Approvers attribute

Exclude_PO_Matched attribute

‘At Least’ and ‘At Most’ Approval Levels